Please complete this form two or more weeks before your event.
*Please read our large event policy below the form for more information on hosting your event at Thegatsbyhawaii
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LARGE EVENT POLICY
CANCELLATION | Cancellations for large groups must be made at least 1 week or more in advance
WEEKEND RESERVATIONS | To assist your guests in a timely manner, we may ask that your group order bottle service to minimize your drink wait time
PAYMENT |
Payment must be made on one credit card for groups of 10 or more
An automatic gratuity of 20% will be applied for groups of 10 or more
Happy Hour will not apply to food catering prices
Thegatsbyhawaii will not provide invoices and is not responsible for lost receipts
We do not accept checks unless approved by management in advance
DRINK TICKETS | Thegatsbyhawaii is not responsible for calculating your total cost of drinks
Your event coordinator is responsible for choosing the drinks to which the tickets are applicable, along with tracking the number of tickets distributed
Tickets will be collected and counted by Thegatsbyhawaii staff
PRE-ORDERED FOOD | Thegatsbyhawaii is not responsible for calculating your total cost on pre-ordered food
Catering and drink choices must be chosen and confirmed 1 week or more in advance
Payment for catering must be completed on one check
Pre-ordered food must be paid for if cancellation is made less than 24hrs
A food station will be set up specifically for your group and food will not be hand-passed
Food will be placed in a designated location and removed at management’s discretion
EVENT SET UP & DECOR |
Signage, solicitation, and decor are not permitted unless approved and confirmed with management a week or more in advance
Decor is NOT allowed if your event is on the main floor, decor is only available for events that are located in private rooms
A/V SYSTEM | Use of the sound system, projector, and lighting is only available for Buyout events
WEATHER NOTICE | Presuming bad weather, management will try to accommodate your group indoors. Please note, that there is no guarantee that accommodations can be made
MAX CAPACITY & HEADCOUNT |
Thegatsbyhawaii’s max capacity is approximately 200, if your headcount exceeds 100 guests you are subject to our buyout fee
Final headcount of your event must be given at least a week in advance, Thegatsbyhawaii is not subject to accommodating additional guests (and space) which were not accounted for
